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Things You Should Know About This Form
What is a DA Form 2062 and when is it used?
The DA Form 2062, also known as the Hand Receipt, is a document used by the U.S. Army to account for property and equipment. It serves as a record of items issued to an individual or unit. This form is essential for tracking the custody and condition of government property. It is used in various situations, including the transfer of equipment, inventory management, and during audits.
How do I fill out a DA Form 2062?
Filling out a DA Form 2062 requires attention to detail. Start by entering the hand receipt number at the top of the form. Next, provide the names of the individuals or units involved in the transaction. For each item, you will need to include the stock number, description, quantity, and any relevant codes. Make sure to indicate the condition of the items when necessary. Always double-check your entries for accuracy before submitting the form.
What should I do if I lose a DA Form 2062?
If a DA Form 2062 is lost, it is crucial to report the loss immediately to your supervisor or property book officer. They will guide you through the process of documenting the loss and may require you to complete a statement or an investigation. It’s important to maintain accurate records to ensure accountability and prevent potential issues with property management.
Can the DA Form 2062 be used for all types of property?
The DA Form 2062 is primarily designed for government property, including equipment and supplies. However, it is not suitable for all types of property. For example, personal property or items not owned by the government should not be recorded on this form. Always refer to Army regulations for guidance on what types of property require a DA Form 2062.
File Information
| Fact Name | Description |
|---|---|
| Form Purpose | The DA Form 2062 is primarily used as a hand receipt for the transfer of property accountability within the U.S. Army. |
| Governing Regulation | This form is governed by DA PAM 710-2-1, which outlines the procedures for property accountability. |
| Proponent Agency | The Office of the Deputy Chief of Staff for Logistics (ODCSLOG) is the proponent agency for this form. |
| Form Edition | The current edition of the DA Form 2062 is dated January 1982. Previous editions from January 1958 are considered obsolete. |
| Quantity Tracking | The form includes sections for tracking the quantity of items, ensuring accurate inventory management. |
| Usage Types | When used as a hand receipt, it requires specific details like the Hand Receipt Annex number and condition codes for quarters furniture. |
| Page Count | The DA Form 2062 is designed to be a single-page document, but it may be accompanied by additional pages for extensive inventories. |
Common mistakes
Filling out the DA Form can seem straightforward, but many individuals make common mistakes that can lead to complications down the line. Understanding these pitfalls can help ensure that the form is completed accurately and efficiently.
One frequent error is failing to include the Hand Receipt Annex Number. This number is crucial for identifying the specific hand receipt being referenced. Without it, the form may lack the necessary context, making it difficult for others to understand the details of the transaction.
Another common mistake involves incorrect item descriptions. Each item listed on the form should have a clear and accurate description. Vague or incomplete descriptions can lead to confusion and may result in the wrong items being processed or delivered. It’s essential to double-check that the item descriptions match the actual items being accounted for.
People often overlook the importance of entering the correct quantity of items. Whether you are adding or subtracting items, the quantity must reflect the actual number being handled. Errors in quantity can cause discrepancies in inventory records, which can lead to larger logistical issues.
Additionally, many individuals forget to check the Condition Codes when applicable. For hand receipts that involve quarters furniture, condition codes provide important information about the state of the items. Neglecting to include these codes can result in misunderstandings regarding the usability and value of the items listed.
Another mistake occurs when individuals do not use the correct Accounting Requirements Code (ARC) for hand receipt annexes or component receipts. The ARC is vital for tracking and managing inventory accurately. Using an incorrect code can lead to significant issues in accounting and logistics.
Lastly, failing to review the entire form before submission can be detrimental. A final check can catch errors in any of the sections, including stock numbers and authorization codes. Taking a moment to review the completed form can save time and prevent potential complications later on.
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