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Things You Should Know About This Form
What is the DA 31 form used for?
The DA 31 form, also known as the Request and Authority for Leave, is primarily used by military personnel to formally request leave from duty. This form allows service members to specify the type of leave they are requesting, whether it is chargeable or non-chargeable, and provides essential details such as the dates of absence and the leave address. It ensures that all necessary information is documented for approval by supervisors and authorities.
Who needs to fill out the DA 31 form?
Any active duty military personnel, reservists, or National Guard members who wish to take leave must fill out the DA 31 form. This includes those requesting various types of leave such as annual leave, emergency leave, or leave for a permanent change of station. It's important for individuals to complete this form accurately to avoid any delays in the approval process.
What information is required on the DA 31 form?
The DA 31 form requires several key pieces of information. Requestors must provide their name, DOD ID, rank, and the dates for the requested leave. Additionally, the form asks for the type of absence, the leave address, and contact information. Signatures from the requestor, their supervisor, and the approving authority are also necessary to validate the request.
How do I submit the DA 31 form once completed?
After filling out the DA 31 form, it should be submitted through the appropriate channels within your organization. Typically, this means handing it to your immediate supervisor for review and signature. The supervisor will then forward it to the approving authority. It’s advisable to keep a copy for your records and to follow up if you do not receive confirmation of approval.
What happens if my leave request is denied?
If your leave request is denied, you should receive a written explanation from the approving authority. Understanding the reason for denial can help you address any issues or concerns that led to the decision. If you believe your situation warrants reconsideration, you can discuss it with your supervisor or consider submitting a revised request if circumstances change.
Is there a deadline for submitting the DA 31 form?
While there is no universal deadline for submitting the DA 31 form, it is advisable to submit your request as early as possible. This allows sufficient time for review and approval, especially during busy periods or when multiple requests are being processed. Check with your unit for any specific guidelines regarding submission timelines to ensure your leave is granted in a timely manner.
File Information
| Fact Name | Description |
|---|---|
| Form Purpose | The DA 31 form is used by military personnel to request and authorize leave. |
| Privacy Act Compliance | This form is subject to the Privacy Act of 1974, ensuring the protection of personal information. |
| Governing Regulation | For use of this form, refer to Army Regulation 600-8-10. |
| Requestor Information | Part I requires detailed information about the requestor, including name, DOD ID, and rank. |
| Types of Absence | The form allows for various types of leave, such as annual leave, emergency leave, and terminal leave. |
| Signature Requirements | Signatures from the requestor, supervisor, and approving authority are required for processing the request. |
| Previous Editions | The DA Form 31 was last updated in June 2020, and previous editions are considered obsolete. |
Common mistakes
When filling out the DA 31 form, many individuals make common mistakes that can lead to delays or issues with their leave requests. One frequent error is providing incomplete personal information. Missing details such as the full name, DOD ID, or rank can cause confusion and result in the form being returned for corrections. It is crucial to ensure that all fields in Part I are filled out accurately.
Another mistake involves selecting the wrong type of absence. The form includes various options like chargeable and non-chargeable leave, as well as specific leave types. Choosing the incorrect category can lead to complications in processing the request. It is important to review the options carefully and select the one that accurately reflects the intended leave.
Additionally, many people overlook the dates when submitting their leave requests. Errors can occur in the “FROM” and “TO” fields, which may lead to misunderstandings about the requested leave period. Double-checking these dates is essential to ensure they align with the intended leave timeframe.
Lastly, signatures and dates are often neglected or improperly completed. The requestor, supervisor, and approving authority must all sign the form where indicated. Failing to provide these signatures or dates can delay the approval process. To avoid this issue, it is advisable to review the signature section thoroughly before submission.
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